The 8th Global Botanic Gardens Congress ("Congress") is jointly organised by National Parks Board ("NParks") and Botanic Gardens Conservation International (“BGCI”), collectively referred to as the "Event Organiser". Pico Art International Pte Ltd has been appointed by the Event Organiser to assist with the administration and registration of the Congress.

General

• By registering to attend the Congress in person, you agree to and accept the terms and conditions set out herein.
• The Event Organiser reserves the right to modify these terms and conditions without prior notice. Information contained herein is correct as of 26 June 2024.
• All rates herein are in Singapore Dollars (SGD), and exclude the Goods and Services Tax (GST) of 9%, unless otherwise stated.
• A confirmation of registration will be sent via email within three (3) working days upon the receipt of registration and payment.
• Confirmation of registration is subject to availability at the time of booking. Seats are limited and are sold on a first-come, first-served basis.

Congress Schedule

• The Event Organiser reserves the right to make changes to the Congress content, format, programme, speakers and optional tours whenever necessary at its sole discretion.

Registration / Payment

• Registration for the Congress will only be confirmed upon receipt of the full registration fees.
• To qualify for the early bird rates, registration and payment must be received before the deadline stated in the Congress marketing materials.
• Registrations received in which full payment has not been made, will be held for up to fourteen (14) days from the date of booking or until the first day of Congress (i.e. 6 August 2024), whichever is earlier, after which if full payment has not been received, the registration will be deemed void. For avoidance of doubt, confirmation of registration is subject to receipt of payment and availability of seats.
• Payment can be made either by credit card or telegraphic /bank transfer.
• For payment by credit card, the merchant reflected on the credit card statement will be 'Pico Art International Pte Ltd'.
• Any costs or charges incurred due to the preferred payment method selected, such as bank charges and administrative charges, are to be borne entirely by the registrant.

Substitutions / Withdrawals / Cancellations / No Show
(Applicable for Congress and Congress Dinner & Optional Tours)

• All requests for substitutions of delegates and withdrawals must be received in writing by the Event Organiser before 6 July 2024 23:59 hours (GMT+8).
• Any substitution of delegates is subject to the approval of the Event Organiser. Any costs or charges related to the substitution are to be borne entirely by the registrant.
• If the registration for the Congress and/or Congress Dinner and/or Optional Tours are withdrawn, the following refund will apply upon receipt of notification of withdrawal:

  On or before 6 April 2024 23:59 hours (GMT+8)	100% refund less a processing fee of $50
  On or before 6 May 2024 23:59 hours (GMT+8)	75% refund less a processing fee of $50
  On or before 6 June 2024 23:59 hours (GMT+8)	50% refund less a processing fee of $50
  On or before 6 July 2024 23:59 hours (GMT+8)	25% refund less a processing fee of $50
  After 6 July 2024 23:59 hours (GMT+8)	No refund

• Any additional bank and/or PayPal transfer costs or charges related to the withdrawal of registration are to be borne entirely by the registrant.
• Strictly no refund of the Congress fee will be entertained for 'No Show' of the delegate.
• The Event Organiser reserves the right to cease registration before the closing date once maximum capacity has been reached. In such event, the Event Organiser will contact unsuccessful registrants to arrange for a refund of any registration fees that may have been paid.
• In the unlikely event that there is a need to cancel the Congress, Congress Dinner and/or Optional Tours, the Event Organiser will provide a full refund of the registration fees that have been paid. The Event Organiser will not be liable for any costs incurred by the registrant arising from travel arrangements, insurances purchased, accommodation, airline and airport transfers made in connection with the Congress, or any payment variations due to changes in currency exchange rates. Optional tour activities may be cancelled in the event of inclement weather, such as thunderstorms, The Event Organiser shall not be held liable for any form of compensation to the delegate arising out of the cancellation of any optional tour activities, unless otherwise stated.
• In the event of a change in the tour selection to one of lower cost, a refund of the difference in cost, less a processing fee of $10.90 (including GST), will be made to the delegate. If the change in the tour selection is to one of higher cost, the delegate will be required to pay the difference in cost, plus a processing fee of $10.90 (including GST).
• In the event a particular tour is cancelled by the Event Organiser, the delegate can either choose to book another tour or opt to receive a full refund of the fees paid for the tour. If the cost of the new selected tour is less than the original selected tour, the difference in cost will be refunded to the delegate. If the cost of the new selected tour is more than the original selected tour, the delegate will need to pay the additional cost.

Optional Tours

• The delegate shall assume all risks in respect of loss, injury or damage that may occur whilst participating in any optional tour activities held in conjunction with the Congress. In the event a child or ward below 18 years old accompanies the delegate and participates in the optional tour, the delegate shall assume all risks in respect of loss, injury or damage that may occur during the child or ward’s participation in any optional tour activities. The Event Organiser and their appointed agents are not responsible for any loss of or damage to property or injury to person during the course of the optional tour activities, to the extent not prohibited by law.
• A good level of fitness and health is required to participate in the optional tour activities, and it is the delegate’s responsibility to advise the Event Organiser in advance in writing of any pre-existing medical conditions that may affect his/her participation in the activities to determine its suitability.
• Should the delegate have any special needs that may impact his/her participation, the Event Organiser must be informed in advance in writing, to ensure the suitability of the activities. Whilst all reasonable measures will be undertaken by the Event Organiser to facilitate participation in the optional tour activities, such measures are not guaranteed and will be subject to consideration.

Photography / Videography

• By participating in the Congress and tours (if opted), the delegate consents to photography, audio recording, video recording and its/their release, publication, exhibition, or reproduction to be used for news, web casts, promotional purposes, telecasts, advertising, inclusion on websites, social media, or any other purpose(s) that the Event Organiser and its affiliates and representatives deem fit to use.
• Photographs, video and audio recording may be used for promotional and marketing purposes by the Event Organiser. The delegate releases the Event Organiser, its officers, and employees, and each and all persons involved from any liability connected with the taking, recording, digitising, or publication and use of photographs, computer images, video and/or audio recordings.
• The delegate waives all rights to any claims for payment of royalties in connection with any use, exhibition, streaming, webcasting, televising, or other publication of these materials, regardless of the purpose or sponsoring of such use, exhibiting, broadcasting, webcasting, or other publication irrespective of whether a fee for admission or sponsorship is charged. The delegate also waives any right to inspect or approve any photograph, video, or audio recording taken by the Event Organiser or the person or entity designated to do so by the Event Organiser.
• For further information on the above or should you wish not to give consent, please contact the Event Organiser at nparks_sbg_gbgc@nparks.gov.sg.

Acknowledgement

I acknowledge and agree that by participating in the Congress, I consent to the Event Organiser and its appointed vendors collecting information, taking photographs, and recording audio and video during the Congress for the following purposes:

• Facilitating my participation before, during and after the Congress including but not limited to registration, on-site check-in, access to virtual platform at the Congress;
• Conducting market research or surveys, analysis, profiling activities, planning, statistical and trend analysis in relation to the Congress; and
• Internal use by the Event Organiser, 8GBGC-related publicity materials, and the Event Organiser’s communication platforms, including but not limited to publications, 8GBGC website, corporate newsletter and Facebook page. By registering for the Congress, I agree to be part of any photograph or video taken for the purpose of the Congress.

By submitting this, you acknowledge that you have read and agree to indemnify the National Parks Board, Botanic Gardens Conservation International, and Pico Art International Pte Ltd against any costs, liabilities, losses, and damages arising from the provision of personal data. To withdraw consent or request a review of consent given, please email 8gbgc@picoipx.com.